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Additional Info for the Russian Hill School 2011 Auction
Follow the White Rabbit to Maypole Magic
Russian Hill School celebrates “May Day” for the Sring Forward 2011 Fundraising Auction
May Day Weekly
Look out for our May Day Weekly emails. These emails will be full of auction-related “must know” information. We will be featuring some of the amazing auction items that will be available to bid on at the event or in our online auction. Look out for May Day Weekly in your inbox.
Underwriting
As the Auction is the school's primary fundraiser, there are several ways you can participate. In addition to donating items and attending the Auction, you can help make the “May Magic” come to life for Russian Hill School and its students by making a gift to help underwrite our “May Day” 2011 Auction.
As you can imagine, offering an evening of fun and bidding is costly, that is why we are asking for your support. Magical helpers will be acknowledged as 2011 Auction Underwriters in the Auction Catalog and go far in helping us reach our goals.
There are various levels of underwriting support. Help make the “May Magic” come to life! Make your gift today.
Maypole $1,000
Magnolia $750
Gardenia $500
Iris $250
Tulip $100
Please go to our registration page to make your underwriting donation today.
Advertising/Sponsorship
Need some additional advertising? Place an ad in our Auction Catalog.
Business card size $25.00
1/3 page $50.00
1/2 page $75.00
Full page $100
Please submit artwork to aprilhiroki@sbcglobal.net Make check’s payable to Russian Hill School. Please make note it is for advertising/sponsorship in your check memo.
All checks can be mailed to: Russian Hill School, 2026 Divisadero Street, San Francisco, CA 94115
Registration
This year we have made it extremely easy to purchase tickets. Simply go to our registration page at https://rhs.ejoinme.org/2011registration and purchase your advance tickets for $40. It is that easy! If you would like to send in a check and spend the additional 44 cents on postage, you may also send back your reply card with a check using the pre-addressed envelope you have received with your invitation.
Online Auction
Once again, leading up to our big event on May 14th, Russian Hill School will be having our Online Auction. Just go to http://www.biddingforgood.com/russianhill and start bidding on Friday, April 29th at 8:00am PST. The Online Auction will be open until Sunday, May 8th, 11:00pm PST. It is easy to register to start your bidding. Just enter your name and credit card information. We encourage folks to refer friends, family and work colleagues to our online auction to open up the bidding to a wider audience. There is a “Refer Friends” tab on the Online Auction that you can click to easily refer all of your “closest friends”. At the end of the online auction, the bidder who has referred the most friends, using the “Refer Friends” tab, will receive 5 FREE Wine Vault raffle tickets OR three half school days at Russian Hill School foryour child.
Proxy Bids
Are you out of town the night of the event? Don’t worry, you can still get in on the bidding action through our Proxy Bid program. Email aprilhiroki@sbcglobal.net for more information.
Also, don’t forget, you can still bid bid bid away by visiting our Online Auction that opens on April 29th at 8:00am and closes on May 8th at 11:00pm. Just go to http://www.biddingforgood.com/russianhill and start bidding!
Event Details
Russian Hill School celebrates “May Day” for our Spring Forward 2011 Fundraising Auction
Saturday, May 14th 7:00-10:30
Presidio Golf Course Clubhouse
Check In 7:00-7:30
Silent Auction 7:00-8:30
Live Auction 8:45-10:00
Wine Vault Raffle
Live Auction
Fund a Need
First & Final Bidder iPad Raffle
Check Out 10:00-10:30
Event Ends 10:30
May Day Helpers
Look for our helpful May Day Helpers the night of the event. They will be there to answer all of your questions and assist you in any way possible.
Check In
This year, we are making it extremely easy to come to the auction and leave with all of the things you have won. When you check in at the event, you will be asked to swipe a credit card to charge any items purchased or won. After you swipe your card, you will receive your bid number. It’s that easy!
Check Out
Once the event is over, you will find your clearly marked envelope and/or bag of items that were purchased and walk out the door. It is that easy!
Delivery of any large items will be coordinated the night of the event.
Tasty Treats and Drink Menu
What’s on the menu for May Day? We will be passing champagne cocktails as well as a fabulous selection of wines. There will also be a cash bar for other cocktails. Our menu for the evening includes the following tasty treats:
Carving Station: Herb Crusted Prime Rib with horseradish creme fraiche, natural jus with dinner rolls.
Passed hors' d'oeuvres
•Crostini with Eggplant, Roasted Peppers & Feta Cheese (vegetarian)
•French Fingerling Potato with Chive Creme Fraiche & some with Tobiko Caviar (potatoes room temp) (without caviar - vegetarian)
•Smoked Salmon Canapes with Lemon Cream Fraiche
•Chilled Prawns and Cocktail Sauce
•Sliced Beef on Crostini with Gorgonzola Mousse & Balsamic Reduction
Scrumptious selection of desserts generously donated by the Development Committee, Whole Foods and .
Silent Auction
The Silent Auction will be open from 7:00 to 8:30pm. This year, our Silent Auction items will be available to preview online (url to be distributed) at our online Preview Catalog starting on May 6th. All items in the Silent Auction have bid sheets affixed nearby the item display. The bidder must print his or her bid number and amount on the bid sheet. (You will receive a bid number at check in.) A bid constitutes a binding agreement to buy the specified item. All bids must start with the minimum amount indicated on the bid sheet, and each bid increase must follow the minimum increment stated. Bidding must stop when the Silent Auction section is declared closed. At the close of the Silent Auction, an auction official will circle the highest bid. In addition, some Silent Auction items will have a “Guaranteed Purchase” price listed on the bid sheet. If a bidder exercises this option, the section will close immediately. In the event of a dispute, the Auction Committee shall have sole and final discretion in determining the winning bidder.
There will be some amazing items to bid on in the Silent Auction, including the popular Development Committee and P’s Committee Baskets, fabulous wine, spectacular children’s art, date night packages and more.
Buy In Parties
One of the most popular items in our Silent Auction are our Buy In Parties. These are donated by RHS families as well as RHS Faculty. These Buy In Parties are all fixed-priced tickets.
• Fixed Price Tickets
Parties/Events with fixed price tickets will have a fixed price with fixed number of tickets. These tickets will be awarded on a first-come, first-served basis.
Please take note of Buy In Party dates which have already been scheduled. If a date has not been set, or is subject to change, there will be a clear note next to the RHS Buy In Party description and sign up sheet.
Live Auction items may be viewed in our online Preview Catalog that will be available on May 6th (url will be distributed) and also in our printed catalog the night of the event. Every year the Live Auction includes a collection of amazing donated items (homes, getaways, event tickets) as well as the one of a kind student art projects. The Live Auction will begin at 8:45pm. All bidders must have a bid number (you will receive a bid number at check in). Bidders raise their bid paddles (provided at registration) to make bids. In the Live Auction, the purchaser is the highest bidder acknowledged by the Auctioneer. Certain items may have a reserve price. In the event of a dispute, the Auctioneer will have sole and final discretion either to determine the successful bidder or to re-offer and resell the item in dispute. The decision of the Auctioneer will be final. The winning bidder should continue to hold his or her number aloft until the winning bid has been recorded.
Fund A Need
At the end of our Live Auction, our Fund A Need bidding will begin. This will give everyone an opportunity to raise their paddle to help support specific “needs”. By raising our paddles we can fund the little things that can help make Russian Hill School the special oasis that it is for our children.
This year’s wine vault raffle, is an amazing selection of fabulous wines for the true wine connoisseur. Tickets are on sale now. You can purchase either 1 ticket for $25 or 5 tickets for $100. Email Janice Butler to purchase tickets at jncbtlr@yahoo.com. Don’t worry, we will be selling even more raffle tickets the night of the event.
Be the “first” bidder for a Silent Auction item, or better yet, items, or be the “final” bidder…or better yet, be BOTH, and your name will be entered to win our final raffle drawing of the evening. By being the first and/or final bidders for our Silent Auction items you could be the lucky winner of an Apple iPad. Get to the event on time, and sign up for your auction items. Listen for the final call of the Silent Auction closing, and sign your name up again to be the final bidder, and you will win your auction item, and the chance to win an Apple iPad.
Photo & Art Yearbooks
Once again, we will be selling the annual RHS photo/art yearbook that features every child’s beautiful black and white photo, and a featured art piece from our Live Auction student art collection. This year we are lucky to be featuring the magical mosaic piece, led by Teacher Lyvette, that showcases every child’s beautiful artwork coupled with their personalized story about their picture. Look out for upcoming emails announcing the pre-sale of these wonderful keepsakes.
Fill in the Bricks
Russian Hill School's "Fill in the Bricks" backyard mosaic wall is underway. Help "fill in the bricks" by purchasing a brick. Each brick is engraved with a special inscription memorializing a child's (or children's) years at RHS. The proceeds from each brick purchase of $250 go towards the RHS Growth & Development Fund. Both current and alumni families welcome!
Disclaimer: Please be advised all items are sold “as is.” All sales are final and no exchanges or refunds are possible. Unless otherwise specified, all auction items and services must be used by May 14, 2012. Russian Hill School cannot guarantee any of the purchases you make at the auction. All values stated are estimates by the donor, where available, and are not warranted by Russian Hill School for purposes of valuation or tax consequences. Auction purchases are deductible to the extent that the amount paid exceeds the fair market value at retail of the item(s) or service(s) received. Please consult your tax advisor for further information.
